CashExpense

Updated 18 Oct 2026

A cash expense pays money out of a cash desk or a bank account onto cost articles. It does not settle a supplier or a customer.


Kind	Document
Module	Accounting
Menu	Accounting → Documents → Cash expenses

Fields#

Field	Caption	Points at
`ID`	Number	number sequence
`CashDesk`	Cash desk	CashDesk
`BankAccount`	Bank account	BankAccount
`LegalEntity`	Legal entity	LegalEntity
`Currency`	Currency	Currency
`Payee`	Paid to	string
`Description`	Description	string
`ExchangeRate`	Exchange rate	decimal

LegalEntity and Currency are required. A cash expense uses a cash desk or a bank account, exactly one of them. Empty Exchange rate means one and is refused when the document currency differs from the legal entity's.

Table parts#

CashExpenseLines

Lines#

CashExpenseLines, caption Lines.

Field	Caption	Points at
`CostArticle`	Cost article	CostArticle
`Amount`	Amount	money
`Description`	Description	string

CostArticle and Amount are required.

Commands and states#

State	Command	What happens
Draft	Post cash expense	Posted. Desk or bank balance falls by the line total.

Post cash expense (PostCashExpense) is bound to Draft only. Posted is read-only. The stored captions match the names: Draft, Posted.

Registers#

On Posted:

CashBalance minus the total, when Cash desk is set (CashExpenseCashTx).
BankBalance minus the total, when Bank account is set (CashExpenseBankTx).
CashExpenseGLTx writes the ledger when Legal entity is set and accounts resolve: debit each line's expense account, credit the desk or bank cash account, at line amount × exchange rate.

Used by#

Record a bank payment

Where next#

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