Offset a debt
Updated
Clear what a customer owes against what you owe the same party as a supplier, in one currency, without moving cash.
Note
This document does not take cash and does not move stock. Draft does not post. Customer debt is written by a Released sales realization, not by this card. Receiving from a customer is Receive a payment. Paying a supplier is Pay a vendor.
How to#
To offset a debt, open Ribbon → Settlements → Documents → Debt offsets.
Press New. Fill Legal entity, Customer, Supplier, and Sales contract. The customer and the supplier are two records: pick both for the same party. Fill Amount. Supplier contract, Receivable basis, and Payable basis can stay empty. Save. The card receives a Number and stays Draft. What the customer owes and what you owe the supplier stay as they were.
Then press Offset debt. The state becomes Offset. Both debts fall by Amount. Stock stays as it was. The card is read-only.
The state on the card does not move the document. Only Offset debt does. Until you press it, the document stays Draft, however many times you save.
Example
The same party is a customer and a supplier. They owe you 1,000. You owe them 600. Put Amount 600 — the smaller of the two.
After Offset debt, customer debt falls by 600: 1,000 − 600 = 400. Supplier debt falls by 600: 600 − 600 = 0. A Draft leaves both debts unchanged.
Before Offset debt After Offset debt Customer owes 1,000 400 You owe the supplier 600 0
Tip
The sales contract and the supplier must bill in the legal entity's currency. Empty Receivable basis checks the whole customer-and-contract balance. Empty Payable basis checks the whole supplier balance. The amount may not exceed either open side.
If the command refuses#
| What you see | What to do |
|---|---|
| The command says the offset amount must be greater than zero | Enter a positive Amount. |
| The command says to select the legal entity | Fill Legal entity, Save, then Offset debt. |
| The command says to select the customer | Fill Customer. |
| The command says to select the supplier | Fill Supplier. |
| The command says to select the sales contract | Fill Sales contract. |
| The command says the contract is not in the legal entity's currency: offset supports one currency | Use a contract in the legal entity's currency. |
| The command says the supplier contract is not in the legal entity's currency: offset supports one currency | Use a supplier contract in the legal entity's currency. |
| The command says the offset amount is greater than the open receivable | Lower Amount, or leave Receivable basis empty if the whole contract still covers it. |
| The command says the offset amount is greater than the open payable | Lower Amount, or leave Payable basis empty if the whole supplier balance still covers it. |
| The command says the contract belongs to another customer | Pick the Sales contract of this Customer. |
| The command says the contract is not in force on the document date | Use a live contract, or change the document date. |
| The command says the supplier contract belongs to another supplier | Pick a Supplier contract of this Supplier, or leave it empty. |
| Offset debt is not on the card | The document is not Draft, or it is already Offset. |
See also