Record time off
Updated
Record a vacation, sick leave, or absence so a time sheet leaves those days at Hours 0. This card does not post pay.
Note
Time off does not accrue payroll and does not pay the employee. A covered day is filled with Hours 0 when you fill a timesheet. Accrue payroll is a later button on an Approved sheet — Run payroll.
How to#
To record time off, open Ribbon → HR → Dictionaries → Time off.
Press New. Fill Employee, Kind (Vacation, Sick, or Absence), From, and To. Name can stay empty: save fills it from the kind and the dates. Note can stay empty. Save. The window is stored. Hours on any open timesheet stay as they were until you fill that sheet.
Then open Ribbon → HR → Documents → Time sheets and press Fill standard week. Each day in this window gets Hours 0. The other weekdays keep the standard day length.
There is no posting button on this card. Save stores the window.
Example
- Employee Halyna Symonenko
- Kind Vacation
- From 2 Feb 2026
- To 3 Feb 2026
Save. Fill standard week on 1 Feb 2026–7 Feb 2026 writes Hours 0 on Monday and Tuesday. Lines shows 24 hours instead of 40.
Tip
Kind cannot be Work. Overlapping windows for one employee are refused. Record time off before you fill the week; a later fill keeps the zero hours on those days.
If the command refuses#
| What you see | What to do |
|---|---|
| The save says to pick an absence kind: vacation, sick leave, or absence | Set Kind to Vacation, Sick, or Absence. Kind cannot be Work. |
| The save says to specify the employee | Fill Employee. |
| Fill the required fields: Employee, Kind, From, To | Fill Employee, Kind, From, and To. |
| The save says the start date cannot be after the end date | Put From on or before To. |
| The save says the employee already has time off on those dates | Change the dates, or edit the window that already exists. |
See also
Same topic for other readers: Analyst