Record a bank payment
Updated
Record money leaving a bank account (or a cash desk) by cost article — wages paid in cash, fuel, taxes — when there is no supplier on the other side.
Note
This document does not settle a supplier or a customer. Paying a supplier is Pay a vendor. Receiving from a customer is Receive a payment. Those lists use the same Bank account and Cash desk.
How to#
To record a bank payment, open Ribbon → Accounting → Documents → Cash expenses.
Press New. Fill Legal entity and Currency. Pick Bank account. Leave Cash desk empty. Paid to and Description can stay empty.
On Lines, add Cost article and Amount. Save. The card receives a Number and stays Draft. The bank balance stays as it was.
Then press Post cash expense. The state becomes Posted. The bank balance falls by the line amounts. The card is read-only.
The state on the card does not post the payment. Only Post cash expense does. Until you press it, the document stays Draft, however many times you save.
Example
You pay 30 from the bank for a cost article. There is no supplier on the other side.
- Bank account filled
- Cash desk empty
- Cost article a live article
- Amount 30
Post cash expense. The bank balance falls by 30. The article's expense account is debited 30. The bank account's ledger account is credited 30, or Cash account from accounting settings when the account has none.
Before Post cash expense After Bank balance as it was down 30 Expense 0 30 debit
Tip
Fill Cash desk or Bank account, not both. To move money from a desk into a bank account, open Ribbon → Accounting → Documents → Money transfers and press Post transfer. Other money in that is not a customer payment is Ribbon → Accounting → Documents → Other income. Bank accounts are Ribbon → Accounting → Dictionaries → Bank accounts. Cash desks are Ribbon → Accounting → Dictionaries → Cash desks. Cost articles are Ribbon → Accounting → Dictionaries → Cost articles.
If the command refuses#
| What you see | What to do |
|---|---|
| The command says to add at least one line | Add a Cost article and Amount on Lines. |
| The command says the amount of every line must be greater than zero | Enter a positive Amount. |
| The command says to select the cash desk or the bank account | Fill Bank account or Cash desk. |
| The command says to select either a cash desk or a bank account | Fill Bank account or Cash desk, not both. |
| The command says to select the legal entity | Fill Legal entity, Save, then Post cash expense. |
| The command says the document currency must be the currency of the bank account | Set Currency to that account's currency, or pick another Bank account. |
| The command says the document currency differs from the legal entity currency and to set the exchange rate | Fill Exchange rate, or set Currency to the legal entity's currency. |
| The command says there is no accounting period for a date | Add a fiscal period that covers the document date, with Status Open. |
| The command says the cash desk has no account | Set the account on the desk or bank account, or pick Cash account on Set ledger accounts. |
| The command says the cost article has no account | Set the account on the article or on its group. |
| Post cash expense is not on the card | The document is not Draft, or it is already Posted. |
See also
Same topic for other readers: Analyst