Record other income
Updated
Record money coming into a cash desk or a bank account that does not settle a customer — other income, found cash, a refund that is not a customer payment.
Note
This document does not reduce what a customer owes. Receiving from a customer is Receive a payment. Money leaving by cost article is Record a bank payment. Those lists use the same Bank account and Cash desk.
How to#
To record other income, open Ribbon → Accounting → Documents → Other income.
Press New. Fill Legal entity and Currency. Pick Cash desk or Bank account, not both. Fill Amount. Fill Income account when the document should name its own credit account. Received from and Description can stay empty. Save. The card stays Draft. The desk or bank balance stays as it was.
Then press Post income. The state becomes Posted. The desk or bank balance rises by Amount. If Income account was empty and accounting settings name Other income account, that code is written into the document on posting. The card is read-only.
The state on the card does not post the income. Only Post income does. Until you press it, the document stays Draft, however many times you save.
Example
You receive 30 that is not a customer payment. Accounting settings name Other income account 719.
- Cash desk filled
- Amount 30
- Income account empty
Post income. The desk rises by 30. The document then shows 719. With an empty setting, the same receipt stays Draft until you fill Income account.
Before Post income After Desk as it was up 30 Income account on the card empty 719
Tip
Fill Cash desk or Bank account, not both. To move money from a desk into a bank account, open Ribbon → Accounting → Documents → Money transfers and press Post transfer. Bank accounts are Ribbon → Accounting → Dictionaries → Bank accounts. Cash desks are Ribbon → Accounting → Dictionaries → Cash desks. Other income account is on Set ledger accounts.
If the command refuses#
| What you see | What to do |
|---|---|
| The command says to enter an amount greater than zero | Enter a positive Amount. |
| The command says to select the legal entity | Fill Legal entity, Save, then Post income. |
| The command says to select exactly one: a cash desk or a bank account | Fill Cash desk or Bank account, not both, and not neither. |
| The command says to enter the income account | Fill Income account, or pick Other income account on Set ledger accounts. |
| The command says there is no account in the chart of accounts | Type a code that exists on Ribbon → Accounting → Dictionaries → Chart of accounts. |
| The command says the document currency must be the currency of the desk or the bank account | Set Currency to that desk's or account's currency. |
| The command says the document currency differs from the legal entity's: enter the exchange rate | Fill Exchange rate, or set Currency to the legal entity's currency. |
| The command says the cash desk or bank account was not found or is not in use | Pick a live desk or account. |
| The command says there is no ledger account | Set the account on the desk or bank account, or Cash account on Set ledger accounts. |
| The command says there is no open fiscal period for a date | Add a fiscal period that covers the document date, with Status Open. |
| Post income is not on the card | The document is not Draft, or it is already Posted. |
See also
Same topic for other readers: Analyst